Speaker FAQ

What is a DSF Sandbox Session?

These are one-off meet-up-style events, in partnership with the Data Science Festival and the company hosting the event. These typically happen on a Tuesday, Wednesday or Thursday evening in a company’s office in London. An evening of tech talks and networking with the community.

When and where will I be speaking?

Please check with your DSF Event Manager if you are unsure of this. This should be outlined on the event roadmap.

What are the speaking slot details?

Speaking slots will vary in time:


There will be a host at the event to introduce you and monitor the Q&A if there is one. The host will also facilitate the panel discussion.

Do I need to prepare anything for the session?

You may have been asked to provide some plant questions for after your session or discussion topics if you are doing a panel.

You may also wish to create a slide deck to present at the event.

Where do I check in?

Please arrive at 17:30 PM, unless stated otherwise. Your DSF Event Manager will greet you on arrival and help you get set up.

Please check in with the AV team at the venue to help you set up sound output at the event and for your slide deck. As well as our videographer from Meetup Video, to ensure you are set up for recording your session.

How should I format my presentation?

The format of your presentation is entirely up to you, you may use PDF, PowerPoint, live code or no visuals at all.

How will I present at the venue?

It is required that all speakers use their laptops. If for any reason you are unable to do this, please let us know as soon as possible. Please also bring your laptop charger and any adaptors you may need.

Will my session be recorded?

We will be recording the entirety of the event. These videos will be live on our site and YouTube channel.

If you do not wish for your session to be recorded, please notify your DSF Event Manager ahead of time.

Who will be attending the event?

At our Sandbox Session events, we tend to have between 60-100 attendees, depending on the venue’s capacity.

General Audience Experience Breakdown:

10% Student
10% C-Level Executives
50% Practising Data Scientists
30% Practising Data Engineers

What is the dress code?

Smart casual. 

Will refreshments be provided?

Free food and drink will be provided at the venue.

What tags shall I use for the event? 

Please mention us on any posts you make on Twitter @datasciencefest or LinkedIn @datasciencefestival and use the hashtag #DSFsandboxsessions #datasciencefestival.

We will retweet and share what we can from all our speakers. It also allows people who can’t attend the opportunity to feel involved and contact you if they have questions.

What are the DSF Brand Guidelines?

DSF will provide promotional material for the event. However, if you wish to create your own, please ensure you follow the DSF Brand Guidelines, which can be found here.

Is there any branded material for the event? 

DSF will provide you with a speaker flyer to share on socials ahead of the event.

If you cannot make your talk time on the day for any reason please let us know as soon as you can via phone at +44 7852 804440.

Code of Conduct

All staff, attendees, speakers, sponsors and volunteers at our festivals or online events are required to agree with the following code of conduct. Organisers will enforce this code throughout the event. We expect cooperation from all participants to help ensure a safe environment for everybody.

Our events, webinars and conferences are dedicated to providing a harassment-free experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, seniority, cultural, socioeconomically, religion (or lack thereof), or technology choices. We do not tolerate harassment of participants in any form. Sexual language and imagery are not appropriate for any festival venue, including talks, workshops, parties, social media and other online media. Festival or online participants violating these rules may be sanctioned or expelled from the festival/webinar at the discretion of the Festival organisers.

Harassment includes offensive verbal comments related to gender, gender identity and expression, age, sexual orientation, disability, seniority, culturally, socioeconomically, physical appearance, body size, race, ethnicity, religion, technology choices, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.

Participants asked to stop any harassing behaviour are expected to comply immediately.

Sponsors are also subject to the anti-harassment policy. In particular, sponsors should not use sexualised images, activities, or other material. Booth staff (including volunteers) should not use sexualised clothing/uniforms/costumes, or otherwise create a sexualised environment.

If a participant engages in harassing behaviour, the festival organisers may take any action they deem appropriate, including warning the offender or expulsion from the festival or webinar.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of the festival staff immediately. Festival staff can be identified as they’ll be wearing branded clothing and/or badges with DSF Crew on them. You can also email info@datasciencefestival.com.

For our in-person events, festival staff will be happy to help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the Festival. We value your attendance.

We expect participants to follow these rules at festivals and workshop venues, webinars where appropriate, and festival-related social events.

Please do not conduct any personal recordings. Once we have a speaker’s permission and the presentation is edited, we will then release content to our festival website and YouTube.

For our in-person events, please put mobile phones on silent during all talks.

No excessive photography.

For our in-person events, in consideration of fellow attendees, no food is allowed in the session rooms.

If you have any questions, comments, special needs, disabilities, wish to report an incident or dietary restrictions that we can address to make your participation more enjoyable, please contact:

Jessica Willis



Help from Citizens Advice