DSF MAYDAY 2024

Speaker FAQ

When and where is the conference?

Date: Saturday 18th May 2024
Time: 8:15 AM – 18.00 PM (sessions run from 9:00 AM – 16:45 PM)
Venue: CodeNode, 10 South Pl, London, EC2M 7EB, United Kingdom
Venue Contact Number: +44 (0) 207 183 9040

How do I get to the venue?

Via tube/train: The nearest underground stations are Moorgate and Liverpool Street stations. Both stations are on the Circle, Metropolitan and Hammersmith & City lines. Moorgate is also on the Northern Line, and Liverpool Street is on the Central Line. 

In addition, Liverpool Street Station is a major overland train station connecting CodeNode directly with the outer London regions and the rest of the UK.

To reach CodeNode from Moorgate Station, exit Moorgate Station, turn right onto Moorgate, and turn right again onto South Place. Walk down on South Place until you reach number 10 on your right.

Via bicycle: For cyclists, there is a Santander Cycles Hire docking station just outside our venue on South Place.

Via car: If you want to commute by car to CodeNode, NCP Finsbury Square offers an ideal parking spot. Located beneath the lawn bowls green, you’re only a short walk from CodeNode, Moorgate and Old Street. CodeNode is also serviced by a large loading bay, should you require deliveries or unloading. You can also check out Parkopedia for details of nearby parking.

What hotels are nearby?

South Place Hotel
Travelodge
The Bull and The Hide

Is there disability access at the venue?

The entrance to the venue is on ground level and there is a lift inside to access the lower ground floor. There are disabled toilets within the venue. We also reserve a couple of seats on the front row in each speaker room for anyone requiring this. The venue also allows guide dogs at the event.

Where will I be speaking?

The room that you are speaking in will be sent to you at the start of May 2024. You will also receive a calendar invite with your room and time allocation, as well as a ticket as if you were an attendee. This is just so we can scan the QR code on your ticket upon entry, allowing you to get into the event.

You can view the different rooms in the venue here.

What are the speaking slot details?

All speaking slots are 40 minutes or 15 minutes – this will depend upon your application and the slot offered. That must include questions if you choose to take them. For 40 minute session, we recommend 25 – 30 minutes of content, 5 – 10 minutes for questions and then 5 minutes to wrap up and change to the next speaker. For the 15-minute sessions, it’s good to have at least 10 minutes of content, and then about 5 minutes for questions.

Will there be a host/MC?

There will be an MC in the room to help you connect your laptop. There is a lapel mic in the room for you and a handheld mic for the MC and the Q&A. Your MC will introduce you and keep you on track for time with signs – 10, 5, 2 mins left and a stop sign. Please note that as soon as your talk ends, there will be another session in that room, unless it’s a break period.

Where do I check in?

For all talks please check in at least one hour before your talk at the registration desk. If you do not check in we may call you to ensure you are on your way.

Please pick up your badge at the speaker registration table upstairs. Please note that this is a different table from the attendee registration.

Is there a speaker lounge? 

We have a speaker lounge in the CAPSLOCK room. This room can be used for speakers where you can prep, get any information you need for the talks and have lunch. Please note that the speaker lounge closes at 15:30 PM sharp. You will not be able to access the room after this period.

You can view this on the floor plan – coming soon!

How should I format my presentation?

The format of your presentation is entirely up to you, you may use PDF, PowerPoint, live code or no visuals at all.

Should you choose to use a slide format, please be sure to include the DSF event cover slide (found in the media pack).

We would advise against a dark background for your slide deck, as this can cause issues with the lighting in the recordings.

Will my session be recorded?

We will be recording the entirety of the event. These videos will be live on our site and YouTube channel. We will send you a consent form ahead of time to agree to this.

What is the tech set-up in the rooms?

Each room has the following:

1 x sound technician – they will get each speaker mic’d up with either a headset or lapel microphone.
1 x visual technician – who will help each speaker connect their laptop to the projector.
1 x lectern – with HDMI (for slides) & mini jack connections (for audio).
1 x clicker (need a USB-A port to use).
1 x HDMI to USB-C adapter.

As well as all of the above, CTRL room also has:

2 x comfort monitors (can show slide decks on both).
1 x countdown timer.

 

If possible, it would be great if speakers could use the coffee/lunch break before their session to head to your speaking room to check through your slides/content and get mixed up. This should help the AV team troubleshoot any tech issues and prevent any surprises when you present. 

 

Can I use my laptop?

 

It is required that all speakers use their own laptops. If for any reason you are unable to do this, please let us know as soon as possible.

Please also bring your laptop charger and any adaptors you may need.

 

Who will be attending the event?

 

There will be 600 people in total at the event. Each speaker room has a different capacity.

 

General Audience Experience Breakdown:

 

10% Student
10% C-Level Executives
50% Practising Data Scientists
30% Practising Data Engineers

Is this a single-track event or will multiple tracks be going on?

During all DSF events, there are a minimum of 4 topic tracks occurring throughout the event. We like to offer our attendees a variety of materials. We find this number of topics allows the audience to self-select the talks they attend and bring together attendees and speakers most interested in each topic.

Is this a vendor parade?

Absolutely NOT. Based on our mission statement “For the people, by the people” we strive to create an educational and networking-focused event.

What is the dress code?

There is no official dress code, but smart business casual is recommended.

Do I have to wear my badge?

All attendees, speakers, staff and sponsors are required to wear their conference badge at all times. You will be stopped by security if you are not wearing it.

Will refreshments and lunch be provided?

Please note, there will be no breakfast served at the venue.

Lunch: Lunch this year will be sponsored by Data Idols. There will be vegan, vegetarian and gluten-free options. It will be on the lower ground floor of CodeNode by the Space Bar. 

If you have any dietary requirements (vegetarian, vegan or gluten-free) please let us know ahead of time so we can reserve you any speciality meals. Email this to shannon@createcommunities.com no later than Friday 12th April.

Drinks: Water is free and available at all times in the main networking area and in every session room. There will also be two coffee breaks, where free tea and coffee will be provided. Other drinks are available to purchase at the Spacebar, with alcohol available in the afternoon.

Is there WiFi?

Yes, there is free WiFi available.

Network: CodeNode
Password: EnterSpace

Can I charge my phone/laptop/tablet during the event?

Of course! All around the CodeNode building, there are outlets to charge your devices.

Is there any chance to network after the event?

Yes! Please join us from 17.00 – 18.00 PM at the Spacebar in CodeNode.

What tags shall I use for the event? 

If you are sharing pictures, ideas or comments, please mention us on LinkedIn @datasciencefestival, Twitter @datasciencefest and Instagram @datasciencefest and use the hashtags #DSFmayday #datasciencefestival.

We will retweet and share what we can from all our speakers. It also allows people who can’t attend the opportunity to feel involved and contact you if they have questions.

What are the DSF Brand Guidelines?

DSF will provide promotional material for the event. However, if you wish to create your own, please ensure you follow the DSF Brand Guidelines, which can be found here.

Media Pack

Please find the DSF Media Pack here. This will be updated in March 2024 as and when the final details are made live.

The media pack includes the following:

– Schedule (added May 2024)
– Personalised speaker flyer
– Generic media banner
– Twitter banner
– Linkedin banner
– DSF logos
– DSF brand guidelines
– Cover holding slide

If you have any questions please email lizzie@createcommunities.com.

If you cannot make your talk time on the day for any reason please let us know as soon as you can via phone at +44 7852 804440.

 

Community speaker help!Community speaker help!Community speaker help!Community speaker help!Community speaker help!Community speaker help!
Community speaker help!Community speaker help!Community speaker help!Community speaker help!Community speaker help!Community speaker help!
Need assistance in developing your ideas and forming a compelling talk? Or working on enhancing your skills to engage your audience and amplify the power of your ideas? Jackie, a member of the DSF community, offers a range of services to ensure your audience is left inspired and engaged.
As an experienced speaking coach and speaker, she specializes in delivering curated talks that leave a lasting impact. From effective storytelling techniques to body language and vocal modulation, she can provide personalized coaching to help you deliver your message with confidence and authenticity.
Volunteering with DSF, if you would like that support, please connect with her via email or LinkedIn:
jchan264@gmail.com
https://www.linkedin.com/in/chan-jacqueline/

Code of Conduct

All staff, attendees, speakers, sponsors and volunteers at our festivals or online events are required to agree with the following code of conduct. Organisers will enforce this code throughout the event. We expect cooperation from all participants to help ensure a safe environment for everybody.

Our events, webinars and conferences are dedicated to providing a harassment-free experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, seniority, cultural, socioeconomically, religion (or lack thereof), or technology choices. We do not tolerate harassment of participants in any form. Sexual language and imagery are not appropriate for any festival venue, including talks, workshops, parties, social media and other online media. Festival or online participants violating these rules may be sanctioned or expelled from the festival/webinar at the discretion of the Festival organisers.

Harassment includes offensive verbal comments related to gender, gender identity and expression, age, sexual orientation, disability, seniority, culturally, socioeconomically, physical appearance, body size, race, ethnicity, religion, technology choices, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.

Participants asked to stop any harassing behaviour are expected to comply immediately.

Sponsors are also subject to the anti-harassment policy. In particular, sponsors should not use sexualised images, activities, or other material. Booth staff (including volunteers) should not use sexualised clothing/uniforms/costumes, or otherwise create a sexualised environment.

If a participant engages in harassing behaviour, the festival organisers may take any action they deem appropriate, including warning the offender or expulsion from the festival or webinar.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of the festival staff immediately. Festival staff can be identified as they’ll be wearing branded clothing and/or badges with DSF Crew on them. You can also email info@datasciencefestival.com.

For our in-person events, festival staff will be happy to help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the Festival. We value your attendance.

We expect participants to follow these rules at festivals and workshop venues, webinars where appropriate, and festival-related social events.

Please do not conduct any personal recordings. Once we have a speaker’s permission and the presentation is edited, we will then release content to our festival website and YouTube.

For our in-person events, please put mobile phones on silent during all talks.

No excessive photography.

For our in-person events, in consideration of fellow attendees, no food is allowed in the session rooms.

If you have any questions, comments, special needs, disabilities, wish to report an incident or dietary restrictions that we can address to make your participation more enjoyable, please contact:

Jessica Willis

Director

info@datasciencefestival.com

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